Microsoft 365 Copilot vs. Google Workspace Gemini

With the release of many new AI tools, it can be hard to decide which is the best one to use, especially in conjunction with your cloud office tools. This article is here to help you decide between the two big players and understand how exactly Microsoft 365 Copilot compares to Google Workspace Gemini. Get ready for a comprehensive comparison of prices and features that’ll bring you one step closer to making the right decision. 

This is the sixth part of the Microsoft 365 vs. Google Workspace series, which will show how Microsoft’s AI capabilities compare to its counterpart, Google Workspace. If you’d like to catch up on the previous parts, check out the links below: 

1. Flagship offerings of Microsoft 365 vs. Google Workspace 
2. Microsoft 365 Business Basic vs. Google Workspace Business Starter 
3. Microsoft 365 Business Standard vs. Google Workspace Business Standard 
4. Microsoft 365 Business Premium vs. Google Workspace Business Plus 
5. Microsoft 365 Enterprise E3/E5/F3 & Office 365 Enterprise E1/E3/E5 vs. Google Workspace Enterprise 
6. Microsoft 365 Copilot vs. Google Workspace Gemini 

Generative AI is not a trend; it’s a game-changer. It’s reshaping how we work, with benefits that span from productivity boosts to enhanced apps and improved customer service. Early adopters are already seeing impressive results, with 70% of Copilot users reporting increased productivity. The message is clear: if you’re not embracing AI in the near future, you risk falling behind your competitors and stagnating in an AI-dominated world.  

See below for a detailed pricing and feature comparison of the Microsoft 365 Copilot vs. Google Workspace Gemini. 

Below are monthly prices per user for a yearly subscription. 

Sources: Microsoft, Google 

Sources: Introducing Copilot, Copilot for Microsoft 365, Google Workspace, Gemini Handbook 

Google offers a cheaper subscription than Microsoft. However, Microsoft’s plan includes integration to more apps with richer functions.  

Here are some major callouts based on the table comparison: 

Integration: 

Copilot for Microsoft 365 is highly integrated within the Microsoft ecosystem through Microsoft Graph. This means that Copilot can use your existing data while understanding the context behind your prompts to produce intelligent answers grounded in your business content. What this looks like is that Copilot can produce documents or emails based on a chat conversation you had prior. Gemini doesn’t currently offer this seamless integration within the Google Workspace.  

In addition, Microsoft 365 plans fundamentally come with a richer set of apps than Google Workspace, and Copilot is integrated within most, if not all, of the Microsoft apps. Thus, you can use Copilot in OneNote, Loop—a co-creation app—and more.  

Security: 

Many organizations hesitate to use AI due to security and data privacy concerns. To address these concerns, both Gemini and Copilot have implemented policies to minimize security risks. For instance, they do not use customer data to train their AI models and ensure that your data remains under your control. This comprehensive approach aims to reassure organizations that their data is safe and secure when using AI. 

Languages offered: 

Copilot is currently offered in several more languages and regions than Gemini. This expansion is in development for Gemini. 

Choosing between Microsoft 365 Copilot and Google Workspace Gemini boils down to your organization’s priorities and workflow requirements. While Google Workspace Gemini offers a cost-effective solution with several use cases across its suite of apps, Microsoft 365 Copilot stands out for its extensive integration within Microsoft’s ecosystem and rich feature set. 

If you prioritize deep integration with Microsoft 365 apps and advanced AI capabilities to enhance productivity, Copilot is the clear choice. Leveraging Microsoft Graph data offers a comprehensive solution for streamlining tasks and boosting efficiency. On the other hand, if simplicity and affordability are your primary concerns, Gemini provides a straightforward approach to AI assistance within the Google Workspace environment. Consider your organization’s needs and the level of integration and functionality required to make an informed decision that aligns with your business goals and objectives, knowing that embracing generative AI can drive innovation and success in the digital era. 

P.S. Did you know that if you purchase your Microsoft licensing through Creospark instead of Microsoft directly, we give your end users a 24/7 support line for free!

*Please note this article was published on April 8th, 2024, and this information may have changed since.*