5 Must-Know AI Features in SharePoint Premium
Chances are there is a better way to spend your time than manually sorting through hundreds of files to find the data you need. That’s where SharePoint Premium, an advanced AI content management solution, comes to your rescue. Discover what’s included in SharePoint Premium and the capabilities it offers that make it a valuable solution for your organization.

1. Autofill column
The autofill columns in SharePoint Premium use large language models to automatically populate metadata from files uploaded to a SharePoint document library based on a prompt. This is achieved through generative AI, where after you associate a column in the library with a prompt, it will answer the prompt by extracting, classifying, summarizing, or analyzing the file content. The output is then saved in that column and can be indexed, used for search, or other workflow processes.
An example of a prompt you can use for a column is: “What is the category of the document from A,B,C? Reply none if none applies.” The answer to this question will then be pulled from each file in the library and added as metadata to the column. Another scenario where this can be helpful is when you’re reviewing resumes and want to know their educational background at first glance. You can do so by entering a prompt, “What is the candidate’s education background?” in the autofill column, and it will extract the data for you.
2. Image tagging
Gone are the days of scouring your SharePoint library for that one image you uploaded months ago. Image tagging allows you to find images easily as it automatically tags the picture with descriptive keywords using AI. The best part is that you don’t have to do the tagging manually or build and train a custom AI model to do so. Now, you can search, sort, and filter these images in an instance using the metadata tags.
To turn on this feature, go to your document library, select Automate, then Configure image tagger, and then click Enable. The images will then have a set of keywords associated with them in the Image Tags column.
The result of image tagging afterward:

3. Taxonomy tagging
The taxonomy column allows you to automatically tag documents in your SharePoint library based on the term store you set up. Using AI, this feature scans your document and tags it with keywords from your predefined term store. Similar to image tagging, the purpose behind this is to reduce manual work and increase efficiency in finding and managing your files.
To create a new taxonomy column in your library, you want to first go to your document library and click column setting, then add a column. Select managed metadata, create a column, then name it and select a term set. Once this is done, any new or existing documents in that library will be processed with an appropriate term tagged to them.
This is how the column should look like after you configured it:

This is an example of what your library would look like with taxonomy tagging implemented:

4. Unstructured document processing
Unstructured document processing models can identify the type of file and extract the desired information. This is done by adding classifiers and extractors to the models. Classifiers are trained to identify the document based on the conditions you define. For example, you can train it to identify all contract renewal documents in the library. On the other hand, extractors are trained to pull out the information you’re looking for. For example, for each contract renewal document, you can have a column that shows the client.
Training involves using sample files to test your model, teaching it what to recognize when identifying or extracting data. These sample files should be of the same type as the documents you want the model to process. For instance, you would train the model with examples of contract renewal documents in this case.
Learn more about unstructured document processing in Microsoft’s YouTube video below.
5. SharePoint Advanced Management
This feature in SharePoint is crucial for preparing to deploy Copilot. SharePoint Advanced Management (SAM) assists with content governance by preventing content sprawl, avoiding oversharing, controlling Copilot’s access to content, and managing the content lifecycle.
Since Copilot utilizes data from SharePoint and OneDrive to provide insights and perform tasks, SAM ensures that this data and any insights it generates are only accessible to authorized users. SAM also incorporates an AI insights feature that uses a language model to identify issues with SharePoint sites and offer suggestions for improvement. For instance, it can identify sites with long-term inactivity containing sensitive content and recommend archiving it.
Here is what the SAM dashboard looks like:

Courtesy of Microsoft
The AI content management system you need
Microsoft SharePoint Premium takes content management to another level with a variety of AI features embedded into the system. From automatically extracting key information from documents based on prompts to tagging images with metadata to increase searchability, SharePoint Premium is a necessary tool to reduce manual processing and higher operating costs. Want to learn how to get started? Book a free consultation with one of our experts today and we can get you set up in no time.
- 5 Must-Know AI Features in SharePoint Premium - September 23, 2024
- Microsoft 365 Copilot vs. Google Workspace Gemini - April 5, 2024
- Enterprise Plan Comparison Microsoft 365 vs. Google Workspace - April 1, 2024
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