Viva Insights & Viva Goals | Measuring the Success of a Hybrid Workplace 

Measuring the success of a hybrid workplace is essential for organizations to determine if their work model is operating effectively and efficiently. However, identifying the appropriate Objectives and Key Results (OKRs) to measure the success of a hybrid workplace can be overwhelming. Fortunately, there are several tools available that can offer insights to track success and assess efficiency. In this blog, we’ll introduce two such tools, Viva Insights and Viva Goals, and show you how to use these tools to measure the success of your hybrid workplace.   

Why do we need OKRs? 

To improve the efficiency of our organizations and how we work, our first priority is to identify the gaps within our hybrid workplace and then set up the proper measures to track the improvement of our operations and the way we work. 

Objectives and Key Results (OKRs) should be your guiding light in this initiative. 

OKRs help clarify what an individual or organization wants to achieve and how they plan to get there. By setting specific and measurable objectives, everyone involved in the process knows exactly what they are working towards.  

In addition, OKRs provide a way to align individual and team goals with the larger organizational objectives. When everyone is working towards the same objectives, it creates a sense of shared purpose and a feeling of accountability toward achieving their goals. Want to learn more about OKRs before diving into the tool?  

But how do Viva Insights and Goals fit into this narrative? To answer this question, we must first understand these tools and how they work. 

Viva Insights 

Viva Insights is an advanced employee experience platform that can assist hybrid organizations in measuring and monitoring success by offering valuable insights and analytics on collaboration, work patterns, productivity, and employee well-being. 

With Viva Insights, managers can track employee productivity without invading their privacy. Viva Insights provides information about organizational resilience, employee engagement, efficiency, and overall meeting culture, enabling managers to monitor their employees’ performance and identify areas that need improvement. 

In a collaborative work environment, employees engage in different activities that generate valuable data, but this data loses its significance without the proper measurement technique or service. Viva Insights gathers statistics and data while you work, makes sense of this information, and then provides recommendations to help team members use their time more effectively. 

Overall, Viva Insights offers a comprehensive approach to measuring and monitoring success in a hybrid organization, providing insights into employee engagement, well-being, and productivity. By utilizing Viva Insights, organizations can make data-driven decisions to enhance productivity, promote a positive work culture, and improve employee engagement. 

How to use Viva Insights? 

Improve collaboration 

Viva Insights provides data on how employees collaborate with one another, including metrics on their usage of chat or video conferencing tools. This data can assist organizations in identifying areas where collaboration can be enhanced, and changes can be made to promote better teamwork and communication. By examining this information, organizations can identify areas where communication and collaboration may be weak and take steps to enhance collaboration among employees. 

Monitor employee wellbeing 

Viva Insights provides insights into employee wellbeing, such as the amount of time employees are spending on work versus breaks, and the number of meetings scheduled after work hours. This information helps organizations monitor employee burnout and improve their work-life balance. 

Optimize productivity 

Viva Insights provides data on how employees are using their time, including how much time is spent in meetings, how much time is spent on email, and how much time is spent on focused work. This information helps organizations optimize productivity by identifying areas where time is being wasted and making changes to improve productivity. 

Support hybrid work 

Viva Insights is designed to support hybrid work environments where employees work from multiple locations. It provides insights into how employees use technology to work together and how they adapt to new work arrangements. This information can help organizations identify areas where they need to provide additional support and resources. 

 

 

Viva Goals 

Microsoft Viva Goals is a comprehensive goal-setting and management solution that aligns teams with an organization’s strategic priorities. By utilizing “Objectives and Key Results” (OKRs), Viva Goals allows individuals and companies to organize and monitor their goals effectively. It fosters a culture of engaged employees that are focused on achieving shared goals. 

With Viva Goals, teams are held accountable and provided with checkpoints to remain focused on their objectives. It also provides individuals with clear direction on what they need to achieve. This promotes a more cohesive team, allowing team members to concentrate on their responsibilities.  

Transparency is crucial for enhancing the employee experience, and Viva Goals facilitates this by offering visibility into clear OKRs and measurable growth. This allows employees to see how they can advance in their careers while providing them with a roadmap for long-term success. Knowing that they can improve and having opportunities for growth motivates employees to perform better. 

How to use Viva Goals? 

Align goals with organizational priorities 

Viva Goals empowers employees and teams to align their goals with the priorities of the organization, creating a shared sense of purpose and direction. This alignment ensures that everyone is working towards the same objectives, which can increase productivity and ensure that resources are being used effectively. By aligning individual and team goals with organizational priorities, employees can focus their efforts on the most critical areas, contributing to the overall success of the organization. 

Track progress toward goals 

Viva Goals provides employees and teams with the ability to track their progress toward their goals, offering real-time data on their performance. This data helps organizations identify areas where they are excelling and areas where they need to improve. By regularly reviewing progress and performance data, organizations can make informed decisions about where to focus their resources and efforts. 

Foster collaboration 

With Viva Goals, employees and teams can collaborate on their goals, fostering teamwork and communication. This collaboration can contribute to increased employee engagement and promote a positive work culture. By working together towards shared goals, employees can leverage their individual strengths and capabilities to achieve better outcomes. 

Promote accountability 

With Viva Goals, you can keep goal setting and management front of mind, which helps promote accountability by enabling employees and teams to take ownership of their goals and track their progress. This accountability can help to ensure that everyone is working towards the same objectives and that goals are being achieved. 

Measure success 

Viva Goals offers a reliable way to track progress towards goals, which in turn provides a means to measure success. By using Viva Goals to measure progress, organizations can gain valuable insights into their performance and determine how well they are achieving their objectives. This measurement helps organizations identify areas for improvement and make data-driven decisions to optimize their processes and workflows. 

Celebrate Success 

With Viva Goals, managers and leaders can easily track their team’s progress toward achieving their goals. This allows them to recognize when teams are performing exceptionally well and reward them accordingly for their hard work and dedication.  

Watch our webinar to learn more about Viva Goals and demystify OKRs. 

How do Viva Insights and Viva Goals work together? 

When used together, Viva Insights and Viva Goals provide organizations with insights to assess the efficiency of their hybrid workplace and define objectives so they can track their progress. Viva Insights enables organizations and employees to identify gaps in their flow of work and provides reliable insights and statistics to help organizations quantify and measure success. Subsequently, leaders can use Viva Goals and the available insights to define macro goals for the organization and objectives for specific departments and employees to track progress toward achieving such goals. 

Ultimately, Viva Insights and Viva Goals provide an effective approach to goal setting and achievement while promoting wellbeing and work-life balance. By using these two modules, organizations can gain a detailed view of their workplace, set relevant goals, and track their progress to ensure long-term success. 

A quick recap 

As we previously discussed, it’s essential to measure the success of a hybrid workplace to ensure that the work model is operating effectively and efficiently. Fortunately, tools like Viva Insights and Viva Goals can offer insights to track success and assess the efficiency of the hybrid workplace. Viva Insights provides valuable insights and analytics on collaboration, productivity, and employee wellbeing. On the other hand, Viva Goals is a comprehensive goal-setting and management solution that aligns teams with an organization’s strategic priorities. By using these tools, organizations can make data-driven decisions to enhance productivity, promote a positive work culture, and improve employee engagement in a hybrid work environment.