Which Personal Booking System is Right for You?

Did you know that professionals on average spend 5 hours per week trying to schedule meetings?  

Personal booking systems are here to help you reclaim your precious time! 

What are personal booking systems?

Personal Booking Systems are platforms that allow you to create and schedule meetings. These systems allow for a more efficient way of booking 1 on 1 meetings as they cut out the lengthy and time-consuming back-and-forth conversations that can take place when trying to find time to meet.  

A comparison of a few common booking platforms:

  HubSpot Bookings  Microsoft Bookings with Me  Calendly 
Cost  Free as part of Sales Hub, a premium version of Sales Hub is also available  Available for free with certain licensing 

Office 365: A3, A5, E1, E3, E5, F1, F3 

Microsoft 365: A3, A5, E1, E3, E5, F1, F3, Business Basic, Business Standard, Business Premium 


Freemium (For enabling advanced features, they offer a subscription service starting at $8/seat/month )
Compatibility  Works with G Suite, Gmail, Outlook, and Office 365  A feature of Outlook  Works with Teams, HubSpot, Zoom, Slack, Chrome, Webex, GoTo Meeting, Intercom, Zapier, Salesforce, and Typeform 
Uses  1:1 meetings, Round-Robin scheduling, Meetings with multiple people  1:1 meetings, Interviews with talent, Client meetings, Tech support 


1:1 meetings, Group meetings (Multiple attendees such as webinars), Collective (Schedule across your team’s calendars for events you co-host, Round-Robin 



Which personal booking system should you choose?

All of the platforms outlined above offer something slightly different. Selecting a personal booking system is entirely about user preference and your organization’s specific needs. However, we want to help guide you in the right direction. One important thing to think about is your budget. How much do you want to spend on a personal booking system?   

It’s also important to consider how many ‘seats’ you need as some services have a higher cost for a higher number of users.   

One last thing to consider is which accounts/licenses your organization already has. For example, if you do not have the proper Microsoft licensing, Microsoft Personal Bookings will not be available to you.   

Another helpful app

One more useful application that isn’t a personal booking platform is FindTime. FindTime is a free app built for Outlook that analyses free/busy data from your calendar to find and show you dates and times that work best for you and meeting attendees. FindTime allows everyone to vote on their preferred date and time, and when a consensus is reached, a meeting invite is automatically sent.   

Overall, so many tools can help you focus on what’s really important by reducing the amount of time you spend figuring out when to meet. Our Business Transformation eBook goes into further detail about increasing efficiency in the workplace.

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